Business

How to rent an office space in Luxembourg

An entrepreneur in Luxembourg must have a physical address. Self-employed people often use their home address for business registration. On the other hand, to meet this requirement, companies such as SARL, SARL-S, and SA usually choose to rent office space. This article will explore all the details of renting an office for your business.

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Regardless of which legal form an entrepreneur chooses — self-employed / sole proprietorship, LLC, partnership or other — he will need a physical address in Luxembourg. IEs (self-employed) often register a business at home. While companies (SARL, SARL-S, SA, etc.) find it easiest to solve this problem by renting an office.

If you want to register a business at your home address

This is a possible option. However, there are some important nuances here:

If you rent an apartment, the owner must allow you to register a business at that address.
The fact that commercial activity is allowed at this address must be explicitly stated in the contract.

In general, this option is suitable for some types of small businesses. For medium and large businesses, you should rent an office.

If you decide to rent an office

It is necessary to sign a lease for office space. Among the mandatory points that need to be checked:

Who is the owner of the space and whether you agree with them (or their official representative);
Characteristics of the rented property: address, square footage, presence/absence of furniture and equipment, quantity, and name;
Amount of rent, duration, and regularity of payments, deposit, and additional payments (security alarm, electricity, internet, water, etc.);
The purpose of the tenant's use of the property;
The term of the lease;
Procedure and conditions for extending and terminating the lease and returning the office;
Conditions for the Lessor's access to the Premises;
Rights and obligations of the parties about the office;
Conditions for increasing the rent;
Procedure for resolving disputes.

It is recommended that you sign an office lease in the presence of a lawyer who speaks a language you understand and can negotiate in English / French / German / Luxembourgish with the owner of the office (or his representative).

The space can be found in several ways:

through websites dedicated to office rental: Immotop.lu, atHome.lu, Imperium International, Regus etc.
through the Luxembourg House of Startup or other business incubators offering office space.

Business

Guide

Company

How to register a company in Luxembourg

If you are considering opening a virtual office

It is worth giving up this idea. In Luxembourg, it is necessary to prove that the entrepreneur runs the business from within the country. This is a condition for obtaining a business license.

This was done to minimize the number of companies operating on a "mailbox" basis — where there is only a postal address where correspondence can be delivered and the management is carried out from another location outside the Grand Duchy.

How much is the renting cost?

The cost of renting 1 square meter depends on the location of the premises, the presence or absence of furniture, and other factors. On average from 30 euros and up. A large office with an area of 500 square meters, will cost about 14.5 thousand euros per month.