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How to obtain a visa to Luxembourg for Nepalese nationals
Navigating through the intricate requirements, paperwork, and procedures can be overwhelming, especially for first-time applicants. In this article, we'll provide a comprehensive guide on how to obtain a visa for Luxembourg from Nepal. We will explore the different types of visas available, the required documentation, and the application process.
As a member of the European Union and the Schengen Area, Luxembourg offers numerous advantages to its residents, including access to the EU labor market, free movement within the EU, and a high standard of living. There are many reasons to immigrate to Luxembourg; however, immigration patterns vary among nationals from different countries around the world. Nepal is among the countries with relatively low representation both as a percentage of the total Luxembourgish population and as a percentage of the foreign population.
How many Nepalese live in Luxembourg?
While the Nepalese population in Luxembourg accounts for only 0.06% of the total population, it has steadily increased over the past 10 years, rising from 195 Nepalese residents in 2014 to 409 in 2023, approximately doubling in size.
However, when analyzing statistics on countries with the highest immigration to Luxembourg, Nepal ranks at the bottom of the list. The 409 Nepalese residents in Luxembourg in 2023 represent a very small percentage of foreigners in the country. Portugal tops the list with an impressive figure of 92,101 citizens, followed by France with 49,104 citizens, Italy with 24,676 citizens, Belgium with 24,676 citizens, and Germany with 12,678.
Source: created with data from statistiques.public.lu
409
Nepalese nationals lived in Luxembourg in 2023
0.06%
of the population in Luxembourg is Nepalese
x2
Nepalese population in Luxembourg doubled in decade
Types of Luxembourg visas for Nepalese citizens
When obtaining a Luxembourg visa from Nepal, there are two main options based on the duration and nature of the stay: short-stay visas and long-stay visas. Additionally, depending on the purpose of the trip to Luxembourg, it may be necessary to apply for a residence permit. We'll also address this point by looking at when it's necessary to apply for it and the types of residence permits available.
It's important to note that the process and types of Luxembourgish visas available for Nepalese citizens are the same as for any non-European foreigner.
Official government site
You can find more information about short and long-stay visas on the government's dedicated page at guichet.lu.
Short-stay visas for Luxembourg
Those intending to enter the country for a brief period should apply for a short-stay visa, also known as a type C visa. This visa allows transit or stays in Luxembourg and the Schengen area for a maximum of 90 days within 180 days.
It is intended for purposes such as
Tourist and family visits to the country
Conferences, trade fairs, exhibitions
Business travel, ex. concluding contracts
Provision of services within the companies
Long stay visas for Luxembourg
Individuals planning to stay in Luxembourg for more than three months must apply for a long-stay visa, also known as a type D visa. In many cases, this visa is a necessary preliminary step for those aiming to become residents in Luxembourg.
Long-stay visa is intended for
- Holders of a temporary residence permit.
- Holders of a work permit for paid employment.
- Those who are going to join a family member who is an EU citizen.
- Those who want to carry out any other type of activities such as self-employed work, studies, research, or sports activities.
Work permit
Before applying for a D visa, you must request a work permit from the Luxembourg Ministry of Foreign and European Affairs.
Luxembourg Residence permits for Nepalese
If you are wondering how to go to Luxembourg from Nepal and your plans include settling in the country for more than a year, whether for studying or working, it's crucial to understand that the process goes beyond obtaining a visa. While obtaining a long-stay visa (type D visa) is necessary, it's only the first step; obtaining a residence permit is also required.
Unlike a visa, a residence permit grants individuals the right to reside and carry out specific activities in Luxembourg for a longer period. There are many types of residence permits according to the type of activities intended in Luxembourg and the family relationships of those applying for residence. Some situations or entry motives associated with a specific residence permit include:
What is a titre de sejour?
Unlike a visa, a residence permit grants individuals the right to reside and engage in specific activities in Luxembourg for a more extended period. There are various types of residence permits based on the activities individuals plan to undertake in Luxembourg and their family relationships.
Some of the situations that have attached a specific resident permit or have a specific procedure include:
Each residence permit has its own set of requirements and procedures for application. These may include demonstrating specific qualifications, providing proof of employment or sponsorship, showing sufficient financial means, and adhering to the necessary documentation and administrative procedures.
Check our relocation guide for salaried workers
Application process for Luxembourg visa from Nepal step-by-step
If you are wondering, how can I apply for a Luxembourg visa in Nepal, this section will answer your questions. We will guide you through the necessary steps to determine which type of visa you need and how to apply for it. The process involves deciding on the purpose of entry, gathering necessary documents, and finally submitting your visa application, so let's look at each step in more detail.
Decide on the grounds for entry
Clarifying the purpose of your entry into Luxembourg is the first step in the visa application process. There are different reasons for visiting Luxembourg, each requiring a specific type of visa and corresponding application procedures.
Tourist or family visits
Visiting Luxembourg for travel, tourism, and exploring its beautiful locales is the most common reason for entry. For short-term visits, under 3 months, typically required for tourism, a C visa is needed. However, if the planned stay exceeds 3 months, such as visiting family for an extended period, a D visa is required.
Business entry to Luxembourg
If your visit to Luxembourg is for business purposes, such as visiting business partners, negotiating and concluding contracts, or participating in boards of directors and general meetings, a C visa is typically sufficient.
Employment in Luxembourg as ground
If you are interested in obtaining a Luxembourg work visa from Nepal, whether for a short period of less than 90 days or a longer period, applying for a type D visa is necessary to work legally in Luxembourg. This visa applies to various types of workers, including employees, self-employed individuals, highly qualified workers, posted employees, researchers, professional athletes, and au pairs. If you intend to settle in Luxembourg and work for more than a year, you will also need to apply for a residence permit. We recommend you take a look at our articles on employment in Luxembourg.
Study related entry
If you plan to pursue studies in Luxembourg, you will need to apply for a type D visa, demonstrating enrollment in a recognized educational institution and sufficient financial means. This entails having resources to cover housing, transportation, food, entertainment, and miscellaneous expenses. Specifically, the state requires having at least 80% of the current social inclusion income, which currently stands at 1,201 euros per month. Therefore, you will need to have at least 860.8 euros monthly, approximately 124,600 Nepalese Rupees at the exchange rate as of early April 2024. This type of visa allows for a prolonged stay; however, since studies usually last more than a year, you will also need to apply for a residence permit as a student.
Family reunification as entry ground
Family reunification refers to the right of individuals to family life, which is found in Article 8 of the European Convention on Human Rights. Like many other European countries, Luxembourg applies European policy. This means that Luxembourg residents have the right to apply for visas for their close family members, such as spouses, minor children, or parents, for family reunification. It's also important to consider that family reunification has different conditions depending on the status of the "main migrant" to whom the various family members seeking reunification will be linked.
Private reasons as ground for entry
Private reasons serve as grounds for entry in special cases, complementing the aforementioned categories. As a Nepalese citizen, you can enter Luxembourg for private reasons when financially self-sufficient or when having stable personal or family ties in Luxembourg but not meeting the conditions for family reunification. In this case, a D visa must be applied for, along with a residence permit if intending to stay for more than a year.
Collect the documents
Before proceeding with the visa application process, it's essential to ensure you have all the necessary documents in order. Collecting the required documents is a crucial step to demonstrate your eligibility and purpose of travel to Luxembourg. While the specific documents may vary depending on the type of visa and individual circumstances, there are general documents that are commonly required for most visa applications.
Below is a comprehensive list of the Luxembourg visa requirements for Nepalese citizens; however, it's important to note that additional documents may be necessary depending on the specific nature of your case. Ensure thoroughness in assembling the following documents to strengthen your application and facilitate a smooth processing experience.
Documents for visa application for Nepal nationals to Luxembourg
Documents required
Collect the necessary documents and check them out.
*The mandatory items are marked with red asterisks.
2 application forms
Fully completed copies of the Schengen visa application form
2 photos
Recent and identical passport photos
International passport
Must be valid for at least three months beyond your planned stay
Proof of accommodation
Either at a friend's or relative's home, rent or at a hotel
Proof of sufficient financial means
To cover your stay in Luxembourg or a financial statement of support from a reference person in Luxembourg.
Proof of legal residence
Proof of legal residence in Nepal or, if you are a Nepalese citizen living in another country, proof of legal residence in the country where you reside
Health insurance
Covering the travel period
Other supporting documents associated with the purpose of the journey
Proof of enrollment in a recognized educational institution, an official letter of invitation for a business visit, an employment contract, a round-trip air ticket, or a flight itinerary reservation.
Documents required
Collect the necessary documents and check them out.
*The mandatory items are marked with red asterisks.
Piece of advice
Depending on the type of visa, especially for short-term tourist visas, you may need to show a travel itinerary. Although there is the option of getting the airline ticket, this option is certainly a risky bet, as you are not sure of many things, including whether you will get visa approval. So, instead of emptying your pocket on buying an actual ticket, a generally accepted option is to submit a flight itinerary reservation.
Apply for necessary papers to stay in Luxembourg
The application process differs depending on whether you're applying for a C visa or a D visa. In both cases, you'll need to visit the Luxembourg Embassy.
There is no Luxembourg embassy in Nepal. For short-stay C visa applications, you'll need to contact the German embassy in Kathmandu, which acts as Luxembourg's diplomatic representation.
MON — THU
8:00 – 16:00
FRI
8:00 – 15:00
SAT —SUN
Closed
Use the email kathmandu@consul-hon.lu for communication where necessary.
For other applications, you'll need to visit the Luxembourg embassy in New Delhi, India.
For Nepalese residents in other countries
If you reside in another country, you should approach the Luxembourg embassy in your country of residence. The website of the Luxembourg Ministry of Foreign and European Affairs provides a list of all Luxembourg embassies worldwide.
Application for a C visa
You must request an appointment at the German Embassy in Kathmandu, which diplomatically represents Luxembourg in Nepal. Keep in mind that the appointment date should be at least 15 days before the planned visit and no more than 6 months before the start of the visit. On the appointment day, you'll need to personally bring all the required documents and submit your application.
Read our step-by-step instruction on visa application
Visa to LuxembourgApplication for a D visa
The process consists of two steps. First, you will need to apply for a temporary authorisation to stay, then submit a long-stay D visa application, when you are granted the approval of your stay from the Ministry.
Apply for temporary authorization to stay
You need to contact the Immigration Directorate of the Luxembourg Ministry of Foreign and European Affairs and apply for a temporary authorization stay. The process and documents required will depend on the activities you intend to do in Luxembourg.
Submit a long-stay D visa application
This application is divided into three steps.
1. Schedule an appointment
After receiving temporary stay authorization, within 90 days, you must visit the Luxembourg embassy in New Delhi, India. If you're a Nepalese citizen residing in another country, you should approach the Luxembourg embassy in your country of residence and schedule an appointment.
2. Attend the appointment
On the appointment day, personally bring the temporary stay authorization and all required documents to submit your application.
3. Collect your visa
Once the embassy has decided on your visa application, you'll receive a notification and will need to retrieve your passport from the embassy where you applied. If the visa is approved, it will be affixed to one of the passport pages.
How long does it take to get a Luxembourg visa from Nepal?
Question of time
Applications for a Short-stay C visa are typically resolved within 15 days from the date of filing.
In Luxembourg, the processing time for short-stay C visas is normally completed within 15 days from the date of application. However, in certain circumstances, the process can take up to 30 or even 45 days.
On the other hand, the time taken to obtain a long-stay D visa in Luxembourg varies depending on the nature of the activities planned in the country. The processing time for these visas is determined accordingly.
Common reasons for visa rejection
Here are some key reasons why a visa application might be rejected. Take a careful look at these points to ensure the smooth processing of your application.
Unclear purpose of visit
Clearly detail the purpose of your trip to Luxembourg by adding a letter to your documents explaining the reason for your visit.
Insufficient financial evidence
Make sure to meet the financial requirements specified for your visa type and provide ample proof of funds.
Unreliable or fake travel documents
Always submit genuine documents from reputable sources to avoid any doubts about the reliability of your travel papers.
Inadequate travel insurance coverage
Ensure your travel insurance covers a minimum of 30,000 euros, including medical repatriation, urgent medical care, and emergency hospital treatment, and is valid for the Schengen Area.
Lack of sufficient evidence of intent to return
Depending on the visa type, demonstrate your plans to return to Nepal. This may not be necessary for long-stay visas, especially if you have an indefinite job offer in Luxembourg. Showcase ties to your country, such as family relationships or employment connections, to evidence your intent to return.
Human errors
Mistakes can occur. If you believe there has been an error in the decision, consider appealing the decision.
Show all
How much it costs to get a visa to Luxembourg?
Finally, let's address a crucial detail: the Luxembourg visa price for Nepalese. The following table outlines the costs according to the type of visa. The cost of the visa will be determined based on the fees you need to pay in order to get it. A standard consular fee varies depending on the personal situation and status.
Besides, you will need to translate necessary documents, pay for the photos, and other visa-related expenses, but these costs are usually depending on your personal situation.
Visa fees to Luxembourg for Nepal nationals
| Type of visa | Fee in EUR | Fee in NPR |
| Short-stay visa (C) | 90 | ~ 12,888 |
| Long-stay visa (D) | 50 | ~ 7,160 |
| Visa for children between the age of 6 and 12 | 45 | ~ 6,444 |
| Visa for children under 6 years of age and visas for pupils, students, and teachers accompanying them on school trips or educational study trips. | Free | Free |
| Visa for researchers going abroad to carry out scientific research. | Free | Free |
| Visa for representatives of non-profit making organizations aged 25 years at most who participate in seminars, conferences, or sports, cultural or educational events. | Free | Free |
| Visa for family members of an EU/EEA national | Free | Free |
Prices have changed
In June 2024, the fee for a Schengen visa increased. The revenue generated from visa applications will be reinvested to provide more resources, including staff, to process visa applications. This should reduce the waiting time for a Schengen visa appointment.
Application for a residence permit in Luxembourg for Nepalese
If you plan to stay in Luxembourg for an extended period, you'll likely need to apply for a residence permit in addition to the long-stay D visa. This process involves three additional steps.
Arrival declaration
Within 3 days of arriving in Luxembourg, you must submit an arrival declaration to the municipal authorities of your residence. Required documents include:
- A valid ID (passport, visa, or residence permit issued by another EU member state);
- The long-stay visa;
- A proof of address (such as a lease agreement or utility bill).
Keep the receipt
Upon submission, you'll receive a copy of the declaration as confirmation. You will need to send it with your package of documents for the Residence Permit.
Medical examination
The next step is to undergo a medical examination promptly, which comprises two tests:
Medical examination conducted by General Practitioner
Tuberculosis screening conducted by LigueLu or laboratory
Upon receiving the results, the Health Inspection of the Ministry of Health will issue a medical certificate and send it to the Immigration Department of the Ministry of Foreign and European Affairs for the residence permit application approval.
Residence Permit application
The application for a residence permit must be submitted within 3 months of arriving in Luxembourg to the Immigration Department of the Ministry of Foreign and European Affairs. This can be done online through MyGuichet.lu or by mail by sending the residence permit application form to the Ministry of Foreign and European Affairs.
In both cases the following documents will be required:
- Copy of the passport;
- Copy of the visa;
- Copy of the declaration of arrival, issued by the commune office;
- Proof of suitable accommodation, such as a lease agreement, property deed, or other relevant documents;
- Proof of a 80 euros fee payment to the account IBAN LU46 1111 2582 2814 0000 (BIC: CCPLLULL, beneficiary: Ministry of Foreign and European Affairs, Immigration Department; communication: residence permit for...).
What happens after application?
Upon approval, the applicant will receive a letter inviting them to schedule an appointment at the Immigration Department for a photo session and fingerprinting, which will be incorporated into the residence permit.
A few days after providing biometric data, the applicant will receive a notice to personally collect their residence permit card.
Frequently Asked Questions (FAQ)
What documents do I need to submit for a Luxembourg visa application?
When applying for a Luxembourg visa from Nepal, you'll typically need to submit several documents, including a completed visa application form, a valid passport with at least six months validity beyond your intended stay, passport-sized photos, proof of travel insurance, proof of accommodation in Luxembourg, proof of sufficient financial means to cover your stay, and a detailed itinerary of your trip. Depending on the type of visa you're applying for, additional documents such as a letter of invitation, employment contract, or proof of enrollment in an educational institution may be required.
Do I need to provide proof of accommodation and financial means for my visa application?
Yes, providing proof of accommodation and financial means is typically a requirement for a Luxembourg visa application. You'll need to demonstrate that you have arranged accommodation for your stay in Luxembourg and have sufficient funds to cover your expenses during your visit. This may include bank statements, proof of employment, or sponsorship letters, depending on your circumstances and the duration of your stay.
Are there any specific health insurance requirements for obtaining a Luxembourg visa?
Yes, you'll generally need to provide proof of travel health insurance that meets certain requirements for obtaining a Luxembourg visa. The insurance should cover medical expenses, emergency medical evacuation, and repatriation. Ensure that your insurance policy is valid for the entire duration of your stay in Luxembourg and is accepted within the Schengen area.
Can I appeal if my visa application is rejected?
Yes, if your visa application is rejected, you have the right to appeal against the decision. The appeal process involves filing a petition with the administrative tribunal. It is important to note that the appeal must be filed by a court lawyer within 3 months of the notification of the decision.
Seeking legal representation is advisable to ensure that the appeal is properly prepared and presented in accordance with the relevant legal requirements. Consulting with an experienced court lawyer who specializes in immigration matters can provide guidance and support throughout the appeal process, increasing the chances of a successful outcome.
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Source: statistiques.public.lu, guichet.public.lu, guichet.public.lu, guichet.public.lu, guichet.public.lu
We took photos from these sources: Sanjay Hona on Unsplash, self-made graphs with information from statistiques.public.lu
Authors: Luz
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