How to write an invitation letter for a Schengen visa to Luxembourg

Let's say you want to invite your friends or parents to visit you in Luxembourg from third-countries. You can provide them with an invitation letter to support their Schengen visa application. This article will guide you in writing a compelling invitation letter that will increase the chances of a successful visa application and ensure a smooth visit.

Read more about the process of application for a visa in our dedicated articles:

• With or without visa: grounds for legal stay in Luxembourg
• Which documents you need and where to apply for a work visa in Luxembourg
• Grounds for entry into Luxembourg and required documents

Schengen visa and invitation letter

An invitation letter will increase (but not guarantee) your guest's chances of obtaining a Schengen visa. Most likely, you will not provide any new information to the officials in your letter that the visitor themself did not provide. However, by the mere fact of the letter, you are confirming from a third party that the person is indeed coming to visit you for the period of time stated in his or her application.

To invite guests to other European countries where a Schengen visa is valid, like in Luxembourg, you will also need the same sample invitation letter.

Source: Lina Sivaka, Pexels

Example of an invitation letter for a Schengen visa in Luxembourg

If you want to invite a person to visit you in Luxembourg, there is no better way than to write an invitation letter and add some proofs that you are able to fulfill host responsibilities.

You can also download the template and fill in the blanks in the .docx format from our website. After filling the necessary information, attach supporting documents to the letter, such as copy of ID, proof of accommodation, or payslips.

Download sample

How to write an invitation letter: tips and instruction

Here are some helpful reminders:

• Format and structure: an invitation letter should not be maximally formal, so there is no required structure. But it is recommended to use official templates or samples available on the Luxembourg Ministry of Foreign and European Affairs website.
• Key information: indicate the purpose of your guest's visit, the accommodation address, the exact period of their stay from arrival to departure, and their source of funds for the travel expenses. To strengthen the visa application, we also suggest that you provide a detailed itinerary and explain the relationship between you and your invitee. Leave your contact information. Make sure you can be reached easily.

In Luxembourg, there is no big difference between invitation letters for friends and for family, except for the reasons why you are in contact with each other.

Supporting documents for invitation letter

Here’s the list of additional documents to include with the invitation letter:

• Pay slips (fiches de salarie) for the last three months (or other proof of monthly income)
• Copy of international passport and residence permit or carte d'identité if you are a Luxembourg citizen
• Copy of your other ID, if you have one
• Accommodation proof
• Relationship proof (such as birth certificate or other document; for relatives only)
• Copies of personal data pages of the invited person
• Proof of return to the home country (employment contract, real estate ownership, rental contract, etc.)
• Any other relevant documents, such as travel insurance and return tickets

What to do next when the letter and documents are ready

1. Fill out the Engagement de prise en charge form for the person you are inviting. If you are inviting more than one person, you will need a form for each person, even if you are writing a single invitation. You can find the form at guichet.public.lu.
2. Go to the officials in your commune and have your forms notarized. Some communes even print out the forms themselves, sign them and give them to you to fill out at home.
3. Send the form to the Bureau des Passeports, Visas et Légalisations (BPVL): 6, Rue de l'Ancien Athénée L-1144 Luxembourg.

If you have done everything correctly, you will receive a letter which your guest can use to apply for a tourist visa at the Luxembourg consulate in his/her country.

How long to wait for results

The waiting period should not exceed three weeks. However, instead of approval, you may be asked to provide additional documentation. Once you have done so, the 3 week period begins again. Thus, the process can take almost two months.